Eastbourne Photographic Society
Competitions Rules 2018 – 2019

  1. General

1.01. The Committee reserves the right under the EPS Constitution to amend these Rules at any time during the Season should amendment become necessary.  Members shall be notified in writing as soon as reasonably possible of any such amendment.

1.02. Full, Student and Life Members only shall be permitted to enter any competition for and on behalf of EPS.

1.03. The appropriate Competition Secretary shall be responsible for deciding whether Entries comply with the Rules and are therefore eligible for entry.

1.04. Any Image shall be solely constituted of the original Work by the Member.

1.05. The Member shall be deemed to hold the full Copyright of their Image.

  • In any single Competition Season within EPS:
  • An Image shall be used only once in any Competition ie the same or substantially the same image shall not be permitted to be entered in a PDI Competition if it has already been entered in a Print Competition
  • An Image shall only be permitted to be used more than once only where it is entered as part of a Print Panel or PDI Theme or as part of an Audio Visual (AV) Competition.

1.07. The relevant Competition Secretary reserves the right to reject any Image that may cause offence either by its content or by its title.

1.08. EPS may display Members Images on the EPS Website and assumes that permission is granted by individual Members. Should a Member wish to withhold such permission then written notification shall be submitted to the EPS Secretary.  Email is acceptable to secretary@eastbournephotographicsociety.club

1.09. EPS no longer offers any form of competition for film slides.

1.10. Audio Visual (AV) Competitions will be held only when there is sufficient demand for a competition to be held.

 

  1. Prints

2.01. There are 4 Print Competitions in each year and dates are shown in the current Programme as Print Competition Nos.1, 2, 3 and 4.

You may enter up to three images in each Competition.

You may choose from any of the Subject Classes listed in the Programme for your Competition Entry.

2.02. Each Member shall be permitted to enter up to three Prints in any one Print Competition.

The Prints shall be numbered 1 to 3 in the Author’s order of preference.

Should the total number of individual Print entries exceed the EPS Committee agreed ceiling, then each print number 3 shall be withdrawn from the Competition.

In the unlikely event that the total number of individual Print entries still exceeds the agreed ceiling then each print number 2 will also be withdrawn from the Competition.

2.03. Prints shall be mounted such that the Mount does not exceed 40 x 50 cm.

2.04. Print Mounts shall be backed to avoid damage to the back of the print.

2.05. In order that no damage may be caused to other prints the Member shall ensure   that neither exposed adhesive tape, insecure labels or “velcro” type pads remain on the Print Mount which may cause damage to other Prints.

2.06. Handwritten or Printed Labels shall not be permitted on the front of any Print Mount.

2.07. Print Titles, Subject Class and the Author’s Ability Classshall be notified to the Print Secretary no later than seven days before the Competition.

2.08. Print Titles, Order of Preference, Subject Class and the Author’s Ability Classshall be notified preferably by email to printsecretary@eastbournephotographicsociety.club no later than seven days prior to the relevant Competition.

2.09. EPS Print Title Labels are obtainable from the Print Secretary and shall be stuck at the top of the back of the Print.

The Label shall be fully completed with the Print Title, The Author’s Name, The Ability Class and Competition Number/date and Order of Preference.

2.10. Prints shall be submitted to the Print Secretary by the closing date which will be 1 week prior to the competition unless otherwise notified.

Any difference must be by prior arrangement with the Print Secretary

2.11. Prints shall be awarded points up to a maximum of 20/20 by the appointed Judge.

 

  1. Projected Digital Images (PDIs)

3.01. There are 4 PDI Competitions in each year and dates are shown in the current Programme as PDI Competition Nos.1, 2, 3 and 4.

You may enter up to three images in each Competition.

You may choose from any of the Subject Classes listed in the Programme for your Competition Entry.

3.02. Projected Digital Images (PDIs) for all Competitions shall be supplied in the following format:

  • The File shall be saved in sRGB Colour Space.
  • The File Format shall be JPEG (ie with File Extension.jpg).The maximum Image width shall be 1600 pixels: the maximum Image height shall be 1200 pixels.
  • Images in “portrait” or “vertical” format the image shall not exceed 1200 pixels inheight
  • The Image File Name shall contain the following otherwise the image(s)will be rejected by the competition software:

3.03.1. Please name all projected images as follows:-

Title_Author_Class_Sequence.jpg

For Example: Beachy Head_John Smith_E_1

  1. The use of an underscore between

 Title_Author_Class_Sequence.jpeg

Failure to comply with this title format and provision of correct informationmay result in the image being either rejected by the software or being entered in the wrong class or sequence.

The Digital Competition Secretary will not be liable nor able to correct entries.

3.03.2. The Class Codes are as follows:-

E          Entry

I           Intermediate

ES       Established

P          People

N         Nature

 

  1.       The use and positioning of capital letters

3.04. Files shall be submitted by email to digitalsecretary@eastbournephotographicsociety.club no later than seven days prior to the relevant Competition.

3.05. Late entries shall not be accepted except solely at the discretion of the Digital Competition Secretary who shall notify by email all members of any such extension of time for entry submission.

3.06. Each Member shall be permitted to enter up to three PDIs in any one PDI Competition.

3.07. The PDI Sequence Numbers shall be 1 to 3 in the Author’s order of preference.

Should the total number of individual PDI entries exceed the EPS Committee agreed ceiling, then each PDI sequence number 3 shall be withdrawn from the Competition.

In the unlikely event that the total number of individual PDI entries still exceeds the agreed ceiling then each PDI number 2 will also be withdrawn from the Competition.

3.08. PDIs shall be awarded points up to a maximum of 20/20 by the appointed Judge.

 

  1. Print Panel Competition

4.01. There is one Print Panel Competition each Season as shown in the Programme.

4.02. The object of this Competition is for an Author to produce a set of Images that are coherent and flow well as an overall “design” when hung.  The Images should either tell a story or present an in-depth study of a Subject of your choice.

4.03. Each Author shall only be permitted to enter one Panel in the Competition.

4.04. Each Panel is displayed on a 6’ x 4’ display stand consisting of two horizontal rows.

4.05. The number of 40 x 50 cm Prints to be displayed by an Author shall:

4.05.1. be no fewer than six or

4.05.2. not more than eight.

4.05.3. a mixture of horizontal and vertical formats shall be permitted as will an odd number of Prints, such as seven, provided that they will fit safely on the Print Stand to the Print Secretary’s satisfaction.

4.06. If he or she so chooses; each Author may give a short verbal introduction to their Print Panel.This shall be of no more than 2 minutes’ duration.A Running Commentary or Music shall not be permitted.

4.07. Images that have been previously entered in either a Print Panel or PDI Theme Competition shall not be permitted.

4.08. Single Images that have been solely entered in either Print Panel or PDI Theme Competitions shall be permitted in either the Print or PDI Competitions as per Clauses 2 and 3 above.

4.09. Conversely; single Images that have been solely entered in either Print or PDI Competitions as per Clauses 2 and 3 above shall be permitted in either the Print Panel or PDI Theme Competitions.

4.10. Panel Titlesshall be notified, preferably by email, to printsecretary@eastbournephotographicsociety.club no later than seven days prior to the Competition.

4.11. A Panel Plan should be drawn on the back of each print forming the panel to show where the author intends it to be positioned on the print stand.

4.12. Panels shall be submitted to the Print Secretary no later than 19:15 on the day of the competition.  Panels received after 19:15 will not be accepted for the Competition.

4.13. The Judge shall select first, second and third places with up to two “Commended” Print Panels.

 

  1. PDI Theme Competition

5.01. There is one PDI Theme Competition each Season as shown in the Programme.

5.02. The Theme Competition shall not be judged as a panel.

5.03. The object of this Competition is for an Author to produce a set of Images that are coherent and flow well when projected. The Images should either tell a story or present an in-depth study of a Subject of your choice.

5.04. Each Author shall only be permitted to enter one PDI Theme in the Competition.

5.05. Each PDI Theme is projected onto a screen.

5.06. Projected Digital Images (PDIs) should be formatted as per 3.02 above.

5.07. The number of Images to be displayed by an Author shall:

5.07.1. be no fewer than six, and

5.07.2. not more than ten

5.07.3. a mixture of Horizontal and Vertical Formats shall be permitted as will an odd number of Images such as seven or nine.

5.08. The PDI Theme Image Files shall be forwarded in a Digital Folder to the Digital Competition Secretary in the following format:

5.08.1. Title_Author’s Full Name (NB Note use of underscore in Folder name)  eg Beachy Head_John Smith

5.08.2. Within the Folder, each image shall be titled:- SequenceNumber_ImageTitle  (NB Note use of underscore in Image Title)e.g.  01_Bridges 02_Bridges  03_Bridges….. 10_Bridges

5.08.3. a mixture of horizontal and vertical Formats shall be permitted as will an odd number of Images such as seven or nine.

5.09. If he or she so chooses; each Author may give a short verbal introduction to their Panel. This shall be of no more than 2 minutes’ duration.A Running Commentary or Music shall not be permitted.

5.10. Images that have been previously entered in either a Print Panel or a PDI Theme Competition shall not be permitted.

5.11. Single Images that have been solely entered in either Print Panel or PDI Theme Competitions shall be permitted in either the Print or PDI Competitions as per Clauses 2 and 3 above.

5.12. Conversely; single Images that have been solely entered in eitherPrint or PDI Competitions as per Clauses 2 and 3 above shall be permitted in either the Print Panel or PDI Theme Competitions.

5.13. The Judge shall select first, second and third places with up to two “commended” PDI Themes.

 

  1. Triple Print Panel Competition

6.01. There is one Triple Print Panel Competition each Season as shown in the Programme.

6.02. The object of this Competition is for an Author to produce a set of three Images that are coherent and flow well as an overall “design” when hung.  The Images should either tell a story, present an in-depth study or form a Triptych of a Subject of your choice.

6.03. Each Author shall be permitted to enter up to two Panels or Triptychs in the Competition.

6.04. Each Panel is displayed on a 6’ x 4’ display stand consisting of two horizontal rows.

6.05. The number of 40 x 50 cm Prints to be displayed by an Author shall:

6.05.1. three in number,

6.05.2. a mixture of horizontal and vertical Formats shall be permitted as will a triangular form of presentation or a single line of three images or a triptych.

6.06. If he or she so chooses; each Author may give a short verbal introduction to their Print Panel. This shall be of no more than 2 minutes’ duration.A Running Commentary or Music shall not be permitted.

6.07. Images that have been previously entered in either a Print Panel or PDI Theme Competitions shall not be permitted.

6.08. Single Images that have been solely entered in either Print Panel or PDI Theme Competitions shall be permitted in either the Print or PDI Competitions as per Clauses 2 and 3 above.

6.09. Conversely; single Images that have been solely entered in either Print or PDI Competitions as per Clauses 2 and 3 above shall be permitted in either the Print Panel or PDI Theme Competitions.

6.10. Panel Titlesshall be notified preferably by email to printsecretary@eastbournephotographicsociety.club no later than seven days prior to the Competition.

6.11. A Panel Plan should be drawn on the back of each print forming the panel to show where the author intends it to be positioned on the print stand.

6.12. Panels shall be submitted to the Print Secretary no later than 19:15 on the day of the competition.  Panels received after 19:15 will not be accepted for the Competition.

6.13. The Judge shall select first, second and third places with up to two “Commended” Print Panels.

 

  1. Audio Visual (AV) Competition

7.01. There may be provision for one Audio Visual (AV) Competition each Season should this be shown in the Programme.

7.02. The object of this Competition is for an Author to produce an AV set of Images that are coherent and flow well when projected. The Images should either tell a story or present an in-depth study of a Subject of your choice.

7.03. The production of the AV shall be the sole original work of the Entrant and Co-Authors who shall be full members of EPS.

An Entrant’s name may be credited as either Producer or Co-Author in up to a maximum of three AVs.

7.04. AV sequences previously entered into EPS AV Competitions shall not be eligible.

7.05. The duration of an AV sequence shall be between six and eight minutes.

7.06. In order to accommodate all entered AV Sequences within the limits of one EPS   meeting; Authors shall be required to number each AV Sequence in order of preference.

Should the number and length of the AV Sequences exceed the total time allowed in an EPS Meeting then the Highest numbered AV sequences shall not be shown by the AV Secretary.

7.07. The AV Secretary reserves the right to pre-select, prioritise or exclude AV Sequences and will do so in accordance with the Author’s wishes wherever reasonably practicable.

7.08. EPS shall provide a Digital Projector, Computer (Windows Compatible Platform) and Sound System.

7.09. In order that the AV Sequence shall run with no additional software; the Author shall submit their AV Sequence on either a CD, Memory Stick or compatible Memory Card such that it shall contain:

7.09.1. An .exe program or,

7.09.2. A universal MP4 format file,

7.10. The Memory Media shall be labelled with:

7.10.1. Author’s Name

7.10.2. Title of AV Sequence

7.10.3. Duration of AV Sequence

7.11. The AV Secretary shall notify members as to whether the Judge requires the AV Sequences prior to the Competition in order to facilitate Pre-judging.  AV Sequences shall be delivered by the deadline that is notified by the AV Secretary.

7.12. Authors shall notify the AV Secretary of their intention to enter the Competition together with the information in Clause 6.10 above at least 30 days before the stated date of the Competition in the Programme.

7.13. In order to comply with current Copyright Legislation it shall remain the sole responsibility of the Author of the AV Sequence to obtain whatever permissions or licenses that are required for the presentation of the AV Sequence during the AV Competition.

7.14. The submission of an entry implies acceptance by the Author of these Rules and for permission to exhibit the AV Sequence on the programmed date of the AV Competition only.

 

  1. The John Stanley Memorial Challenge

Note: This is an annual competition held for the memory of John Stanley FRPS.  John was an innovative photographer who continuously sought different ways of both making and producing a picture.  The competition format and subjects are varied each year in order to encourage members of EPS to “think out of the box” as John used to do.

8.01. The Subject and Format of the competition shall be notified in the Programme Section of the Annual Member’s Handbook.

8.02. A Briefing Note shall be provided to Members on the Welcome Evening at the commencement of each season.

8.03. Each member may enter one Print and / or one PDI in this Competition

8.04. PDI Formats shall be as shown in Clause 3 above.

8.05. Images entered into this Competition:

8.05.1. shall not have been entered into previous Print or PDI Competitions

8.05.2. are not eligible for entry into the respective Print or PDI End of Year Competitions

8.06. A single Image selected by the Judge from all entered Media shall be declared the winner and there shall be a maximum of two images with a Highly Commended Award and two further Images with a Commended Award.

 

  1. PDI and Print of the Year Competitions

9.01. There shall be one PDI and one Print of the Year Competition annually as shown in the Programme.

9.02. Eligibility of entry to the two Competitions shall be as follows:

9.02.1. Images shall have been previously entered into the respective Print and PDI Competitions through the current Season as outlined in Clauses 2 and 3 above.

9.02.2. Members may submit any Image which has scored 20/20 in any of therespective Print and PDI Competitions through the current Season as outlined in Clauses 2 and 3 above.

9.02.3. Members may also submit a maximum of two further Images which have been previously entered into the respective Print and PDI Competitions through the current Season as outlined in Clauses 2 and 3 above.

9.03. Due to the possible high number of eligible Images in each Competition, the respective Print or Digital Secretaries shall contact the Judges in order to ascertain whether or not the Judges will require to pre-judge the Images.

9.04. In accordance with Clause 9.03 the respective Secretaries shall notify the members of the closing date for entries.

9.05. With regard to PDI entries the Digital Secretary will have archived the Season’s Images together with individual scores. All Images scoring 20/20 shall be automatically entered subject to a member notifying the Digital Secretary otherwise.  Hence the only requirement will be that Members shall confirm with the Digital Secretary which two additional Images they require to be entered.

9.06. The Print Secretary shall also have a record of Print Images including Thumbnail Images, and associated scores.  All Images scoring 20/20 shall be automatically entered subject to a member notifying the Print Secretary otherwise. Members shall confirm with the Print Secretary which two additional Images they require to be entered.

9.07. Should the Judge require to pre-judge Prints then the Print Secretary shall notify Members of the date and time at which the Members shall deliver the eligible Prints to the Print Secretary.

9.08. Should the Judge require to pre-judge PDIs then the Digital Secretary shall notify Members of the date and time at which the Members shall provide the Titles of their Images.

9.10. All eligible entries shall be included in these two Competitions and will be commented upon during the Competition except where Timescale and a subsequent requirement to Pre-judge the Competitions means that some entries may not be shown or commented upon by the Judge.

9.11. First, Second, Third, Highly Commended and Commended awards shall be given in each Ability and Subject Category.

9.12. Images awarded first place in each Ability and Subject Category will then go forward to the Final Award of Print or PDI of the Year.

Ability and Subject Award Placings will remain the same following the Print or PDI of the Year Award.

  1. Amendment of Rules

The Committee reserves the right, under the Eastbourne Photographic Society Constitution, to amend these Rules from time to time during the Season should any amendment become necessary.

Members will be notified in writing as soon as reasonably possible of any such amendment.

Club Nights – Tuesdays 7.30pm – 10.00pm

The Eastbourne & District Indoor Bowls Club, 5 Hampden Park Drive, Eastbourne BN22 9QR

Workshops – Wednesdays 7.00pm – 9.00pm

The Eastbourne & District Indoor Bowls Club, 5 Hampden Park Drive, Eastbourne BN22 9QR